Administrative Assistant

Administrative Assistant
In Burbank, California 91502

Job Description

As an Administrative Assistant, you will provide administrative support, including (but not limited to) preparation of various reports and correspondence, special projects and the scheduling and coordinating of meetings. Your specific duties in this role will include: 

  • Serving as executive receptionist/gatekeeper and representing the office in a positive manner
  • Maintaining executive meeting and travel schedules, making travel arrangements and organizing itineraries
  • Reviewing and coordinating correspondence for executive signature, including e-mail, internal and external correspondence
  • Drafting, coordinating and preparing briefing materials and presentations for executive use at board meetings and similar functions
  • Preparing expense reports
  • Cultivating and maintaining positive and professional relationships with corporate and subsidiary staff including clients and vendors
  • Overseeing department supplies and equipment inventory
  • Exercising discretion in the handling of confidential material

Job Requirements 

You must be motivated and reliable, with exceptional interpersonal and communication skills as well as have the ability to work independently with strong multitasking, time-management and prioritization skills.  Specific qualifications for the Administrative Assistant position include: 

  • High school diploma or equivalent; college degree or some college, preferred
  • Minimum 3 years’ experience as an administrative assistant to a senior executive
  • Experience with a wide range of office software including word processing, spreadsheets, databases, graphics and desktop publishing applications (particularly Word, Excel, PowerPoint and Outlook)
  • Strong phone etiquette and diplomacy
  • Excellent proofreading skills

Let one of our recruiters assist you in finding and preparing for interviews with our clients. Whether you are interested in a direct hire, temp-to-hire, or temporary position, Workway can help you to put your best foot forward. Contact us today! 

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